Many corporate organizations have started using Learning Management Systems for online training. The reason is the efficiency that an automated system like LMS can drive. However, whenever we utilize technology through the internet, there is a risk of cybercrime being committed by fraudsters.
Various security mechanisms are included in most LMS systems. We’ll go through some key security elements that any LMS should have in this post. Your LMS should have some of these features because no security system is full-proof, there are some loopholes. So if you have more than one security feature your company data and your employees’ personal data both would be protected better.
If your LMS needs access using the web, it must have an SSL certificate. SSL stands for Secure Socket Layer. It keeps your data protected while using the web, by adding an encryption code. You must have seen some URLs have HTTP and some have HTTPS in the beginning. This ‘s’ stands for a secure website. Some browsers don’t permit an unsecured website. Therefore it is important that your LMS is secured with an SSL certificate.
An IP blocker helps in blocking certain IP addresses from accessing the data or online training material from the LMS. The admin can himself add some unsafe or suspicious IP addresses to the block list.
Have you ever clicked on sign-in with Google or Facebook while signing into any website? If yes, then you have experienced what an SSO is. Single sign-on is an authentication solution that allows users to safely log in to numerous apps and websites with only one username and password.
For both users and administrators, a single sign-on solution may make username and password administration easier. Users no longer need to remember several sets of passwords and may instead focus on remembering a single password. So your employees can get access to their email and the LMS through a single password and that password has to be a strong one.
2 step Verification
Other than simple authentication of passwords and usernames, your LMS should have a 2 step system. In this method, an OTP would be sent to the user’s device and they have to log in using that OTP and their username and password. It might be a drag for your users to get the OTP every time they try to log in, but such a system creates a strong wall to prevent fraudsters from entering.
When data is transmitted between two computers (app and websites) there are major chances of it being visible to fraudsters. Encryption is a simple method to avoid this. It uses an encryption key and decryption key to make sure that the data is safely transmitted. Whatsapp has already done this, so you are way more likely to know about it. Basically, your data is transmitted in the form of codes that are not comprehensible to humans, so no one can read your data.
LMSs will create back-ups of your progress on the server. As a result, your data is safe even if it is infected by a virus or mistakenly wiped for whatever cause. Keep in mind that backup procedures differ depending on the LMS provider. Some may do overnight backups and store the data on a decentralized storage platform, while others may have committed servers.
Whenever you buy an LMS, make sure you do your research. Read some reviews on credible websites. For example, Paylocity provides LMS and if you check Paylocity reviews anywhere, you can easily tell it has a firewall, data loss prevention, and other systems to protect you from fraudsters. The more you know about the security system of the LMS the better it is to make a decision. The company data and your employees’ personal information are to be protected, hence your LMS should have some or other security system.