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9 Tips to Reduce the Amount of Time Your New Employees Spend on Paperwork

Reducing the time your new employees spend on onboarding paperwork is one of the best things you can do for your business. By streamlining the process, you’ll make it easier for your team to carry out their work, and they will also be less likely to make mistakes.

In this article, we provide tips to help you achieve this goal. So read on and get started on reducing your new employees’ time on paperwork.

1. Create a system-based approach

Implementing a systems-based approach will help your new employees get their paperwork done quickly and easily. This means that you should make sure all your documentation is centralized and accessible from one location to be easily maintained and managed.

2. Automate as much as possible

Another way to reduce the time your new employees spend on paperwork is to automate as much as possible. Automating processes will not only save you time, but it’ll also help ensure accuracy and consistency in your records.

3. Use electronic documents

It’s often best to use electronic documents instead of traditional ones. This is because they’re easier to manage and access and tend to be more accurate than their paper counterparts. 

Your team members should know the many benefits of filing electronically – from saving time to increasing accuracy and transparency in your records.

5. Make sure all paperwork is stored securely

Maintaining your paperwork securely is essential if you want to reduce the time your new employees spend on paperwork. You should ensure that all records are stored in a safe and secure location and accessible only to those who need them. It is also important to ensure that all employee records are stored in one place and are not scattered across different tools or folders. 

6. Encourage team collaboration

Collaboration is one of the best ways to reduce the amount of time your new employees spend on paperwork. Working together and taking help from their seniors who can share resources with the newbies will result in quicker turnaround times and improved accuracy overall.

7. Use onboarding software to help streamline the process 

Many different onboarding software applications can help simplify and speed up your paperwork process. This will not only reduce the time your new employees spend on paperwork, but it’ll also make sure that all documentation is up-to-date and accurate. 

Also, ensure to provide your new employees with clear and concise instructions on filing their paperwork. This will help them get up and running as quickly as possible and avoid any delays or issues during the process.

8. Train your team members on the proper way to file

Not every employee will be familiar with filing electronically, so you must train them properly. This involves teaching them about various filing protocols and how to use automated systems – ensuring that all paperwork is filed promptly and efficiently.

9. Keep a close eye on your office efficiency

Make sure you keep an eye on your office efficiency – and ensure that the amount of time employees spend filing onboarding paperwork is kept to a minimum. Reducing employees’ time on paperwork will go a long way toward improving overall office productivity.


You are likely wondering how long it will take you to get rid of the piles of paperwork and make your team more efficient.

With these tips, the process should become a lot easier. By implementing software and training your team, you can reduce employees’ time on paperwork – leading to a more streamlined and organized office.

And finally, make sure you keep an eye on your office efficiency – Otherwise, you’ll end up with mountains of unnecessary paperwork all over again.

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